Computerized Maintenance Management System

Computerized Maintenance Management System
WHO Medical Device Technical Series
Contents
Figures and tables 2
Preface 3
Maintenance series and external guidance 4
Methodology 4
Defi nitions 5
Acknowledgements 6
Declarations of Interests 6
Acronyms and abbreviations 7
Executive summary 8
1 Introduction 9
2 Purpose 11
3 CMMS structure 12
3.1 Fields and tables 12
3.2 Modules 12
3.2.1 Equipment inventory module 13
3.2.2 Spare parts inventory and management module 14
3.2.3 Maintenance module 14
3.2.4 Contract management module 15
3.3 Screens and reports 16
4 Implementing CMMS 17
4.1 Evaluation 17
4.2 Selection 18
4.2.1 Commercial packages 18
4.2.2 Open source packages 18
4.2.3 Locally developed packages 18
4.3 Data collection 19
4.4 Installation 19
4.5 Confi guration and customization 20
4.6 Data entry 20
4.7 Training 20
4.8 Follow-up and performance monitoring 20
4.9 CMMS documentation and back up 21
5 Networking CMMS 22
6 Concluding remarks 23
7 References 24
8 Useful resources 25
Appendix A Common fi elds included in medical equipment inventory 26
Appendix B Sample CMMS screenshots 27
WHO Medical device technical series 1Appendix C Vendor specification table 28
Appendix D Request for proposal and vendor proposal sample content 31
Appendix E Examples of CMMS vendors 34
Appendix F Examples of open source CMMS providers 35
Appendix G CMMS software design plan
Figures and tables
Figure 1. CMMS functionality flowchart 10
Table 1. Commonly used tables and related fields 12
Figure 2. Table infrastructure for equipment inventory module 13
Figure 3. Work order management flow chart 15
Table 2. Types of reports that can be generated from a CMMS programme 16
Figure 4. CMMS implementation flow chart 17
Table 3. Advantages and disadvantages of a locally developed CMMS package 19
Table 4. CMMS deployment solutions and related networking options 22

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